UAT Completion Email Sample: A Guide for Success

Subject: UAT Completion – [Project Name] – PASSED

Dear [Project Manager Name],

I am writing to confirm that the User Acceptance Testing (UAT) for [Project Name] has been successfully completed. All test cases were executed, and the system has passed all required criteria.

A summary of the results is as follows:

• Total Test Cases: [Number]
• Test Cases Passed: [Number]
• Test Cases Failed: [Number] (with zero critical errors)
• Test Cases Blocked: [Number]

We have attached the detailed UAT report for your review, which includes all test results and any minor issues discovered. The system is ready for deployment according to plan. Please let us know what the next steps are.

Sincerely,

[Your Name]

[Your Title]

Subject: UAT Completion – [Project Name] – Conditional Pass

Dear Stakeholders,

This email confirms the completion of UAT for [Project Name]. The testing phase has concluded, but some minor issues have been identified that will require attention before the system is fully released. The UAT testing results are as follows:

• Passed: [Number]
• Failed: [Number] (details in attached report)

The attached UAT report gives detailed information about the issues found. We are working to fix these issues. We anticipate deployment will occur in [Number] days. Updates will be provided regularly.

Thanks,

[Your Name]

[Your Title]

Subject: UAT Completion – [Project Name] – FAILED – Immediate Attention Required

Dear Development Team,

This email serves as confirmation that the User Acceptance Testing (UAT) for [Project Name] has concluded. The system did not meet the required criteria and has therefore failed. The attached report provides specific details on the errors found, including their severity.

Key findings:

1. [Issue 1, including Severity]
2. [Issue 2, including Severity]
3. [Issue 3, including Severity]

We urgently request you to review the UAT report and start fixing these issues. Please get back to us with an updated timeline for addressing the issues. Once the issues are resolved, the UAT will be re-run.

Thanks,

[Your Name]

[Your Title]

Subject: UAT Completion – [Project Name] – Report Attached

Dear Team,

UAT for [Project Name] is complete. The full report is attached. This document provides a comprehensive overview of the UAT process, including detailed test results, a summary of any issues encountered, and the specific steps taken to address them.

The report breaks down the results in detail, including the list of tests performed and the outcome of each one. Any identified issues are discussed, alongside their severity levels and proposed resolutions.

Thanks,

[Your Name]

[Your Title]

Subject: UAT Completion – Handover to QA – [Project Name]

Dear QA Team,

We have completed the UAT phase for [Project Name]. Based on the results, the system is now ready to be handed over to you for final review and deployment preparations. Attached is a full UAT report.

The following actions are requested from the QA team:

1. Final Check: Carry out any remaining checks to be completed.
2. Deployment Plan: Finalize the implementation strategy and schedule for the project.

Please let us know if you need anything else.

Thanks,

[Your Name]

[Your Title]

Subject: UAT Completion – [Project Name] – Executive Summary

Dear [Executive Management],

I am writing to provide a brief summary of the UAT completion for [Project Name]. The testing has been completed. [Give a high-level summary like “the system passed all tests,” or “some issues have been found.”].

Key highlights:

• Test Execution: All tests were executed successfully.
• Deployment Readiness: [System] is on track for deployment.
• Budget: The project is within budget.

Full details will be available in the next project meeting.

Regards,

[Your Name]

[Your Title]