Knowing how to handle business communication is super important, and that includes sending a revised quotation. Sometimes, you need to change a price, add a detail, or correct a mistake on an initial quote. That’s where Sending Revised Quotation Email Sample comes in. This article will walk you through the process, explaining why it matters and providing examples to help you communicate effectively.
Why Sending a Revised Quotation is Important
When you send a revised quotation, you’re essentially correcting or updating information from a previous offer. This might be because of a change in the scope of work, updated material costs, or even a simple typo. It’s critical to do this professionally to maintain trust and show you’re reliable. It helps avoid confusion, sets clear expectations, and ultimately can lead to a satisfied customer. It also shows your attention to detail and willingness to provide accurate information.
Think about it this way: a vague or inaccurate quote can cause problems later on. Imagine a client agrees to a price, only to find out later that there are hidden fees or unexpected changes. That can damage your relationship and possibly lead to legal issues. Clear and accurate communication from the beginning is the key.
Here’s a quick rundown of why revised quotes are essential:
- Clarity: Ensures everyone is on the same page.
- Accuracy: Reflects the current and correct details.
- Professionalism: Builds trust and credibility.
Email: Revised Price Due to Material Cost Increase
Subject: Revised Quotation – [Project Name] – Updated Pricing
Dear [Client Name],
Thank you again for considering our services for the [Project Name] project. We’ve reviewed our initial quotation and, due to a recent increase in the cost of materials, we need to make a small adjustment to the pricing.
The original quotation, dated [Original Date], was for $[Original Price]. The revised quotation is now $[Revised Price]. This change is solely due to the increased cost of [Specific Material].
We understand that price changes can be frustrating, and we sincerely apologize for any inconvenience. We’ve attached the revised quotation for your review. Please let us know if you have any questions.
Sincerely,
[Your Name]
[Your Title]
[Your Company]
Email: Revising Scope of Work and Price
Subject: Revised Quotation – [Project Name] – Scope Adjustment
Dear [Client Name],
Following our conversation on [Date], we’ve updated the scope of work for the [Project Name] project. This includes [Briefly explain the changes, e.g., adding an extra feature, removing a service].
As a result of these changes, the quotation has been revised. The new total price is $[Revised Price]. A detailed breakdown of the revised scope and pricing is outlined in the attached document.
We believe these adjustments will provide you with even better results. Please review the attached document and let us know if you have any questions. We are excited to move forward with the project.
Best regards,
[Your Name]
[Your Title]
[Your Company]
Email: Correcting a Typo or Error in the Original Quote
Subject: Correction: Revised Quotation – [Project Name]
Dear [Client Name],
Please accept our apologies, we identified a minor error in our initial quotation for the [Project Name] project. This was due to [brief explanation of the error, e.g., a simple typing mistake, incorrect calculation].
The correct quotation is now attached. The total amount is $[Corrected Price], which reflects the corrected information. We’ve also made sure to highlight the change within the document for your convenience.
We greatly appreciate your understanding. Please let us know if you have any other questions.
Sincerely,
[Your Name]
[Your Title]
[Your Company]
Email: Offering a Discount in a Revised Quotation
Subject: Revised Quotation – [Project Name] – Special Offer!
Dear [Client Name],
We’re thrilled you are considering us for the [Project Name] project. We’re making a special offer to demonstrate our appreciation for your business.
We’re pleased to offer you a revised quotation with a [Percentage]% discount on the original price! This brings the total to $[Discounted Price].
This discounted price is valid for [Duration, e.g., 30 days]. Please see the attached revised quotation. We look forward to the opportunity to work with you.
Best regards,
[Your Name]
[Your Title]
[Your Company]
Letter: Formal Revised Quotation for a Large Project
[Your Company Letterhead]
[Date]
[Client Name]
[Client Address]
Subject: Revised Quotation for Project [Project Name] – Reference [Original Quotation Number]
Dear [Client Name],
Further to our original quotation, reference number [Original Quotation Number], dated [Original Date], we are pleased to present this revised quotation for the [Project Name] project. This revision is based on [Reason for revision, e.g., updated specifications, changes in materials, revised scope of work].
Please find attached a detailed breakdown of the revised pricing structure. The total project cost is now $[Revised Price]. A summary of the changes is as follows:
- [Change 1, e.g., Inclusion of X service]
- [Change 2, e.g., Adjustment of labor costs]
- [Change 3, e.g., Material cost modifications]
This revised quotation is valid for [Number] days from the date of this letter. We have included a contract for your review and signature.
We remain committed to providing the highest level of service. Please feel free to contact us if you have any questions. We look forward to working with you.
Sincerely,
[Your Name]
[Your Title]
[Your Company]
Email: Simple Revised Quotation for Minor Changes
Subject: Re: Quotation – [Project Name]
Dear [Client Name],
Following up on our previous quotation for [Project Name], we’ve made a small adjustment for [Reason for adjustment].
The revised total is $[Revised Price]. Please see the attached document for the new details, with the changes highlighted in yellow.
If you have any questions about the new details, please do not hesitate to ask.
Best regards,
[Your Name]
[Your Title]
[Your Company]
In conclusion, mastering Sending Revised Quotation Email Sample is an essential skill for anyone in business. By following the provided examples and understanding the importance of clear communication, you can maintain client trust, build strong professional relationships, and ensure smooth project execution. Remember to always be transparent, accurate, and prompt when issuing revised quotations to keep your client relationships strong.