Navigating official document requests can sometimes feel like solving a puzzle. One frequently encountered situation involves obtaining documents from the Philippine Statistics Authority (PSA), formerly known as the National Statistics Office (NSO). When you’re unable to personally request these documents, such as a birth certificate, marriage certificate, or death certificate, you’ll need a representative to do it for you. This is where a Sample Authorization Letter For PSA Request comes into play. This article provides a guide to understanding, writing, and utilizing such a letter effectively.
Why is an Authorization Letter Needed?
An authorization letter serves as your written permission, allowing a designated individual to act on your behalf. This is crucial for PSA requests for several reasons:
- Proof of Consent: It provides the PSA with official documentation that you’ve authorized the person to access your personal information.
- Verification of Authority: The letter helps the PSA verify the representative’s legitimacy and their right to request the documents.
- Security of Information: By requiring a formal letter, the PSA ensures the security and privacy of your records.
The authorization letter is a legally binding document that protects both the document owner and the PSA. Without it, the PSA will likely deny the request to protect sensitive information.
To make sure the authorization letter is effective, here are key components to include:
- Your full name and address.
- The full name and address of your authorized representative.
- The specific document(s) being requested (e.g., birth certificate, marriage certificate).
- Your signature and the date.
Authorization Letter for Birth Certificate Request
Subject: Authorization Letter for Birth Certificate Request
Dear PSA Representative,
I, [Your Full Name], residing at [Your Complete Address], hereby authorize [Representative’s Full Name], residing at [Representative’s Complete Address], to request and receive a copy of my birth certificate from the PSA.
My birth details are as follows:
- Full Name: [Your Full Name]
- Date of Birth: [Your Date of Birth]
- Place of Birth: [Your Place of Birth]
I understand that [Representative’s Full Name] will present this letter along with a valid ID to process the request.
Thank you for your attention to this matter.
Sincerely,
[Your Signature]
[Printed Name]
[Date]
Authorization Letter for Marriage Certificate Request
Subject: Authorization Letter for Marriage Certificate Request
To Whom It May Concern,
This letter serves as authorization for [Representative’s Full Name], with address at [Representative’s Complete Address], to request a copy of my marriage certificate from the PSA.
My husband/wife and I were married on [Date of Marriage] at [Place of Marriage]. Our names are [Your Full Name] and [Spouse’s Full Name].
Please consider this letter as proof of my consent and authorize the release of the requested document to my representative.
Thank you.
Respectfully,
[Your Signature]
[Printed Name]
[Date]
Authorization Letter for Death Certificate Request (Family Member)
Subject: Authorization Letter for Death Certificate Request
Dear PSA Officer,
I am writing to authorize [Representative’s Full Name], residing at [Representative’s Complete Address], to obtain a copy of the death certificate of my [Relationship to Deceased – e.g., mother, father, spouse], [Deceased’s Full Name], who passed away on [Date of Death].
I am the [Relationship to Deceased – e.g., daughter, son, spouse] of the deceased.
Please consider this letter as authorization for [Representative’s Full Name] to process this request on my behalf.
Thank you for your assistance.
Sincerely,
[Your Signature]
[Printed Name]
[Date]
Authorization Letter for Multiple Document Requests
Subject: Authorization for Multiple PSA Document Requests
To the PSA Office,
I, [Your Full Name], residing at [Your Complete Address], am authorizing [Representative’s Full Name], residing at [Representative’s Complete Address], to request the following documents on my behalf:
| Document | Details |
|---|---|
| Birth Certificate | [Your Date of Birth], [Your Place of Birth] |
| Marriage Certificate | Married on [Date of Marriage] at [Place of Marriage] |
This authorization is valid for these specified documents only.
Thank you for your understanding.
Very truly yours,
[Your Signature]
[Printed Name]
[Date]
Authorization Letter for Requesting a Certificate of No Marriage (CENOMAR)
Subject: Authorization Letter for CENOMAR Request
Dear PSA,
I, [Your Full Name], of [Your Address], authorize [Representative’s Full Name], of [Representative’s Address], to request and receive a Certificate of No Marriage (CENOMAR) on my behalf.
Please issue the CENOMAR under the following details:
- Full Name: [Your Full Name]
- Date of Birth: [Your Date of Birth]
- Place of Birth: [Your Place of Birth]
Your kind attention to this matter is highly appreciated.
Sincerely,
[Your Signature]
[Printed Name]
[Date]
Authorization Letter with Specific Instructions (e.g., for a particular use)
Subject: Authorization Letter with Specific Instructions
To the PSA,
I, [Your Full Name], residing at [Your Address], hereby authorize [Representative’s Full Name], residing at [Representative’s Address], to request my birth certificate.
This birth certificate is specifically for [State the reason for the request, e.g., application for a job, passport application]. Please ensure the document is suitable for this purpose.
I am confident that [Representative’s Name] will handle this request responsibly.
Thank you for your help.
Regards,
[Your Signature]
[Printed Name]
[Date]
In conclusion, crafting a clear and complete Sample Authorization Letter For PSA Request is vital for smooth processing of document requests. Whether you’re requesting a birth certificate, marriage certificate, or other PSA documents, a well-written authorization letter ensures that your designated representative can successfully obtain the required documents. By understanding the components of an authorization letter and using the provided samples as a guide, you can simplify the process and protect your personal information. Remember to always be accurate and complete in your details.