Planning a farewell lunch is a thoughtful way to say goodbye to a departing colleague. Knowing how to properly word the invitation is important. This essay will guide you through creating the perfect “Farewell Lunch Invitation Email Sample,” covering various scenarios and providing ready-to-use examples to make the process easier.
Why a Well-Crafted Invitation Matters
A well-written farewell lunch invitation shows respect and appreciation for the departing employee. It ensures everyone has the necessary information, resulting in a successful and memorable event. Sending a clear and concise invitation is crucial for a positive send-off.
Here are some key elements to consider:
- Clarity: Clearly state the purpose (farewell lunch).
- Details: Provide date, time, and location.
- RSVP: Include how to RSVP and the deadline.
- Warmth: Express genuine well wishes.
A poorly written invitation can lead to confusion, low attendance, and a less-than-ideal farewell. Using a template ensures you include all the necessary details and maintain a professional tone. Remember, the invitation is a reflection of your company culture.
- Drafting the email.
- Double-checking for accuracy.
- Sending it out in a timely manner.
Farewell Lunch Invitation Email Sample for a Manager Leaving
Formal Farewell Lunch Invitation to Staff
Subject: Farewell Lunch for [Manager’s Name]
Dear Team,
We are writing to inform you that [Manager’s Name] will be leaving [Company Name] on [Date]. We would like to celebrate their contributions and wish them well on their next endeavor.
We invite you to a farewell lunch in their honor.
Date: [Date]
Time: [Time]
Location: [Restaurant Name and Address] or [Location in the office]
Please RSVP by [RSVP Date] to [RSVP Email Address or Phone Number] so we can get an accurate headcount. We hope to see you there to share our appreciation.
Sincerely,
[Your Name/HR Department]
Casual Farewell Lunch Invitation to Close Colleagues
Subject: Lunch to Say Goodbye to [Colleague’s Name]!
Hey Everyone,
Let’s give [Colleague’s Name] a great send-off as they move on from [Company Name]! They’ve been a fantastic colleague, and we want to wish them all the best.
We’re having a farewell lunch for them.
When: [Date] at [Time]
Where: [Restaurant Name or Office Location]
Let me know if you can make it by [RSVP Date] so we can make a reservation. It would be great to see you there!
Best,
[Your Name]
Farewell Lunch Invitation Including a Short Speech
Subject: Farewell Lunch for [Employee’s Name] – Let’s Celebrate!
Dear Team,
We are hosting a farewell lunch to honor [Employee’s Name] as they embark on a new journey. We’d love for you to join us in celebrating their time with us.
We will have a brief opportunity for anyone who would like to say a few words to [Employee’s Name] during the lunch.
Date: [Date]
Time: [Time]
Location: [Restaurant Name and Address] or [Office Location]
RSVP: Please RSVP by [RSVP Date] to [RSVP Email Address or Phone Number].
We hope to see you there to share our thanks and wish [Employee’s Name] the very best.
Sincerely,
[Your Name/Department]
Farewell Lunch Invitation with Dietary Information
Subject: Farewell Lunch for [Employee’s Name] – RSVP & Dietary Needs
Dear Colleagues,
We’re organizing a farewell lunch to celebrate [Employee’s Name]’s contributions to the team. We’d be delighted if you could join us!
Date: [Date]
Time: [Time]
Location: [Restaurant Name and Address]. We have chosen [Restaurant Name] for [Specific reasons].
RSVP & Dietary Needs: Please RSVP by [RSVP Date] to [RSVP Email Address or Phone Number] and indicate any dietary restrictions or allergies so we can inform the restaurant. Your dietary needs will be kept in private.
We look forward to celebrating with you!
Best Regards,
[Your Name/Team]
Farewell Lunch Invitation with Gift Information
Subject: Farewell Lunch for [Employee’s Name] – Let’s Celebrate and Gift
Hi Team,
Let’s bid farewell to [Employee’s Name] with a special lunch as they move on to their new role!
Date: [Date]
Time: [Time]
Location: [Restaurant Name and Address]
RSVP: Please RSVP by [RSVP Date] to [RSVP Email Address or Phone Number].
Gift: If you would like to contribute to a farewell gift for [Employee’s Name], please feel free to do so. We will be collecting contributions [method of collection].
Let’s make this a memorable send-off!
Thanks,
[Your Name/Organizer]
Farewell Lunch Invitation for a Remote Employee
Subject: Virtual Farewell Lunch for [Employee’s Name]
Hi Everyone,
Join us as we say goodbye to [Employee’s Name] at a virtual farewell lunch. Although we’re not in the same location, we can still celebrate their contributions!
Date: [Date]
Time: [Time] [Time Zone – e.g., PST]
Platform: [Platform, e.g., Zoom, Google Meet] – Link: [Link]
We’ll be sharing our best wishes and memories. Please RSVP by [RSVP Date] to [RSVP Email Address] so we can get an idea of the virtual headcount.
Looking forward to seeing you all there!
Best,
[Your Name/Team]
The different “Farewell Lunch Invitation Email Sample” examples provided here should give you a good starting point, no matter the situation. Remember to personalize the email to reflect your company’s culture and the relationship with the departing employee. By following these guidelines, you can create an invitation that is both professional and heartfelt.